The responsible person within the meaning of the data protection laws, in particular the EU Data Protection Basic Regulation (DSGVO):

Martin Schmidt (Managing Director)

We respect you and your data.

You can exercise the following rights at any time by contacting our data protection officer:

Information about your data stored with us and their processing (Art. 15 DSGVO), Correcting incorrect personal data (Art. 16 DPA), Deletion of your data stored with us (Art. 17 DSGVO), Restriction of data processing, provided that we are not yet allowed to delete your data due to legal obligations (Art. 18 DSGVO), Objection to the processing of your data by us (Art. 21 DSGVO) and Data transferability, provided you have consented to data processing or have concluded a contract with us (Art. 20 DSGVO). If you have given us your consent, you can revoke it at any time with effect for the future.

You may at any time submit a complaint to a supervisory authority, e.g. to the competent supervisory authority of the federal state of your residence or to the authority responsible for us as the responsible body.

A list of the supervisory authorities (for the non-public sector) with their addresses can be found at https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Registration on our website

Type and purpose of processing:

When registering to use our personalized services, some personal data is collected, such as name, address, contact and communication data (e.g. telephone number and e-mail address). If you are registered with us, you can access content and services that we only offer to registered users. Registered users also have the option of changing or deleting the data provided during registration at any time if necessary. Of course, we will also provide you with information about the personal data we have stored about you at any time.

The processing of the data entered during registration is based on the consent of the user (Art. 6 para. 1 lit. a DSGVO).

If the registration serves the performance of a contract to which the data subject is a party or the implementation of pre-contractual measures, an additional legal basis for the processing of the data is Art. 6 para. 1 lit. b DSGVO.

recipient:

Recipients of the data may be technical service providers who act as contract processors for the operation and maintenance of our website.

Storage period:

Data will only be processed in this context as long as the corresponding consent has been obtained. Thereafter they will be deleted, unless there are no legal obligations to retain data. To contact us in this context, please use the contact data given at the end of this data protection declaration.

Provision prescribed or necessary:

The provision of your personal data is voluntary, based solely on your consent. Without the provision of your personal data we cannot grant you access to our offered contents and services.

Provision of chargeable services

Type and purpose of processing:

In order to provide services that are subject to a charge, we ask for additional data, such as payment details, in order to be able to execute your order.

The processing of the data required for the conclusion of the contract is based on Art. 6 para. 1 lit. b DSGVO.

Recipient:

Recipients of the data may be processors.

Storage period:

We store this data in our systems until the statutory retention periods have expired. These are generally 6 or 10 years for reasons of proper accounting and tax law requirements.

Provision prescribed or required:

The provision of your personal data is voluntary. Without the provision of your personal data we cannot grant you access to our offered contents and services.

Comment function

Type and purpose of processing:

If users leave comments on our website, the time of their creation and the user name previously selected by the website visitor are stored in addition to this information. This is for our security, as we can be prosecuted for illegal content on our website, even if it was created by users.

The processing of data entered as comments is based on a legitimate interest (Art. 6 para. 1 lit. f DSGVO).

By providing the comment function, we would like to enable you to interact easily. The information you provide will be stored for the purpose of processing your inquiry and for possible follow-up questions.

Recipient:

Recipients of the data may be contract processors.

Storage period:

The data will be deleted as soon as they are no longer required for the purpose of collection. This is generally the case when the communication with the user has been completed and the company can conclude from the circumstances that the matter in question has been conclusively clarified.

Provision prescribed or necessary:

The provision of your personal data is voluntary. Without the provision of your personal data we cannot grant you access to our comment function.

Newsletter

Type and purpose of processing:

Your data will only be used to send you the subscribed newsletter by e-mail. Your name is entered in order to address you personally in the newsletter and, if necessary, to identify you if you wish to exercise your rights as a person affected.

To receive the newsletter, it is sufficient to enter your e-mail address. If you register to receive our newsletter, the data you provide will be used exclusively for this purpose. Subscribers can also be informed by e-mail about circumstances relevant to the service or registration (e.g. changes to the newsletter offer or technical conditions).

For an effective registration we need a valid e-mail address. In order to verify that a registration is actually made by the owner of an e-mail address, we use the “double-opt-in” procedure. For this purpose, we log the ordering of the newsletter, the sending of a confirmation e-mail and the receipt of the answer requested hereby. Further data is not collected. The data will be used exclusively for sending the newsletter and will not be passed on to third parties.

On the basis of your expressly given consent (Art. 6 para. 1 lit. a DSGVO), we will regularly send you our newsletter or comparable information by e-mail to your specified e-mail address.

You can revoke your consent to the storage of your personal data and its use for sending the newsletter at any time with effect for the future. You will find a corresponding link in every newsletter. You can also unsubscribe at any time directly on this website or inform us of your revocation via the contact option given at the end of this data protection information.

Recipient:

Recipients of the data may be order processors.

Storage period:

The data will only be processed in this context as long as the corresponding consent has been given. Afterwards they will be deleted.

Provision prescribed or necessary: The provision of your personal data is voluntary, based solely on your consent. Unfortunately, we cannot send you our newsletter without existing consent.

Contact form

Type and purpose of processing:

The data entered by you will be stored for the purpose of individual communication with you. For this purpose, it is necessary to enter a valid e-mail address and your name. This is used to assign the request and to subsequently answer it. The specification of further data is optional.

The processing of the data entered in the contact form is based on a legitimate interest (Art. 6 para. 1 lit. f DSGVO).

By providing the contact form we would like to enable you to contact us in an uncomplicated way. The information you provide will be stored for the purpose of processing your inquiry and for possible follow-up questions.

If you contact us in order to request an offer, the data entered in the contact form will be processed for the purpose of implementing pre-contractual measures (Art. 6 para. 1 lit. b DSGVO).

Recipient:

Recipients of the data may be processors.

Storage period:

Data will be deleted at the latest 6 months after processing the request.

If a contractual relationship is established, we are subject to the legal storage periods according to the German Commercial Code (HGB) and delete your data after these periods have expired.

Provision prescribed or necessary: The provision of your personal data is voluntary. However, we can only process your inquiry if you provide us with your name, your e-mail address and the reason for the inquiry.

Use of Google Analytics

Type and purpose of processing:

This website uses Google Analytics, a web analysis service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA (hereinafter: “Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, due to the activation of IP anonymisation on these websites, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide further services to the website operator in connection with website and internet use. The IP address transmitted by your browser within the scope of Google Analytics is not merged with other data from Google.

The purpose of data processing is to evaluate the use of the website and to compile reports on activities on the website. Based on the use of the website and the Internet, further associated services are then to be provided.

Data processing is based on the user’s consent (Art. 6 para. 1 lit. a DSGVO).

Recipient:

The recipient of the data is Google as the processor of the order. We have concluded the corresponding contract with Google for this purpose.

Storage period:

The data is deleted as soon as it is no longer required for our recording purposes.

Third country transfer:

Google processes your data in the USA and has subjected itself to the EU_US Privacy Shield https://www.privacyshield.gov/EU-US-Framework.

provision is required or necessary: The provision of your personal data is voluntary, based solely on your consent. If you prevent access, this may result in functional restrictions on the website.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available under the following link: Browser Add On to deactivate Google Analytics.

In addition or as an alternative to the browser add-on, you can disable tracking by Google Analytics on our pages by clicking this link. This will install an opt-out cookie on your device. This will prevent Google Analytics from tracking this website and this browser in the future as long as the cookie remains installed in your browser.

profiling:

The tracking tool Google Analytics can be used to evaluate the behaviour of website visitors and analyse their interests. For this purpose we create a pseudonymous user profile.

Use of script libraries (Google Webfonts)

Type and purpose of processing:

In order to display our content correctly and graphically appealing across browsers, we use “Google Web Fonts” from Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter “Google”) on this website to display fonts.

The privacy policy of the library operator Google can be found here: https://www.google.com/policies/privacy/

The legal basis for the integration of Google Web Fonts and the associated data transfer to Google is your consent (Art. 6 para. 1 lit. a DSGVO).

Recipient:

Calling up script libraries or font libraries automatically triggers a connection to the operator of the library. It is theoretically possible - although it is currently unclear whether and for what purposes - that the operator collects data from Google in this case.

Storage duration:

We do not collect any personal data by integrating Google Webfonts.

Further information about Google Web Fonts can be found at https://developers.google.com/fonts/faq and in the Google privacy policy: https://www.google.com/policies/privacy/.

Third Country Transfer:

Google processes your information in the United States and has submitted to the EU_US Privacy Shield https://www.privacyshield.gov/EU-US-Framework.

Provision required or necessary:

The provision of personal information is not required by law or contract. However, it cannot be provided without the correct display of the contents of standard fonts.

The programming language JavaScript is regularly used to display the contents. You can therefore object to the data processing by deactivating the execution of JavaScript in your browser or by installing an integration JavaScript blocker. Please note that this may result in functional restrictions on the website.

Use of Google Maps

Type and purpose of processing:

On this website we use the offer of Google Maps. Google Maps is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter “Google”). This enables us to display interactive maps directly on the website and enables you to use the map function conveniently.

You can find more detailed information about data processing by Google in the Google Privacy Policy. There you can also change your personal data protection settings in the data protection centre.

Detailed instructions for managing your own data in connection with Google products can be found here.

The legal basis for the integration of Google Maps and the associated data transfer to Google is your consent (Art. 6 para. 1 lit. a DSGVO).

Recipients:

By visiting the website, Google receives information that you have called up the corresponding subpage of our website. This happens regardless of whether Google provides a user account through which you are logged in or whether no user account exists. If you are logged in at Google, your data will be assigned directly to your account.

If you do not want the allocation in your Google profile, you must log out of Google before activating the button. Google stores your data as user profiles and uses them for purposes of advertising, market research and/or demand-oriented design of its website. Such evaluation is carried out in particular (even for users who are not logged in) for the purpose of providing needs-based advertising and to inform other users of the social network about your activities on our website. You have a right of objection to the creation of these user profiles, whereby you must contact Google in order to exercise this right.

Storage period:

We do not collect any personal data by integrating Google Maps.

transfer to third countries:

Google processes your data in the USA and has subjected itself to the EU_US Privacy Shield https://www.privacyshield.gov/EU-US-Framework.

If you do not want Google to collect, process or use data about you via our website, you can deactivate JavaScript in your browser settings. In this case, however, you will not be able to use our website, or only to a limited extent.

provision prescribed or required:

The provision of your personal data is voluntary, solely based on your consent. If you prevent access, this may result in functional restrictions on the website.

Embedded YouTube videos

Type and purpose of processing:

On some of our websites, we embed YouTube videos. The operator of the corresponding plugins is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA (hereinafter “YouTube”). When you visit a page with the YouTube plugin, a connection to YouTube servers is established. This tells YouTube which pages you visit. If you are logged in to your YouTube account, YouTube can assign your surfing behavior to you personally. You can prevent this by logging out of your YouTube account first.

When a YouTube video is started, the provider uses cookies that collect information about user behavior.

For more information on the purpose and scope of data collection and its processing by YouTube, please refer to the provider’s privacy policy, where you will also find further information on your rights in this regard and setting options to protect your privacy (https://policies.google.com/privacy). Google processes your data in the USA and has submitted to the EU-US Privacy Shield https://www.privacyshield.gov/EU-US-Framework

The legal basis for the integration of YouTube and the associated data transfer to Google is your consent (Art. 6 para. 1 lit. a DSGVO).

Recipient:

Calling YouTube automatically triggers a connection to Google.

Anyone who has deactivated the storage of cookies for the Google Ad Program will not have to expect such cookies even when watching YouTube videos. YouTube also stores non-personal usage information in other cookies. If you want to prevent this, you must block the storage of cookies in your browser.

Further information on data protection at “YouTube” can be found in the data protection declaration of the provider at: https://www.google.de/intl/de/policies/privacy/

Third country transfer:

Google processes your data in the USA and has submitted to the EU_US Privacy Shield https://www.privacyshield.gov/EU-US-Framework.

Provision required or necessary:

The provision of your personal data is voluntary, based solely on your consent. If you prevent access, this may result in functional restrictions on the website.

SSL encryption

To protect the security of your data during transmission, we use state-of-the-art encryption procedures (e.g. SSL) via HTTPS.

Change of our privacy policy

We reserve the right to adapt this data protection declaration so that it always meets the current legal requirements or to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new data protection declaration then applies to your next visit.

Questions to the data protection officer

If you have any questions about data protection, please send us an e-mail or contact the person responsible for data protection in our organisation directly:

datenschutz@smart-access-solutions.com